-How and why you should auto-confirm every meeting
-Adding smart metadata to each calendar invite
-Our example of a contact dossier
There are only two things cooler than walking into a meeting being perfectly prepared.
Short of those two things—seriously—nothing is cooler.
So now that you’re ready to be cool, let’s show you how to prep beautifully for meetings.
They say the worst meeting is the one where you’re the only attendee. We’ve all had this happen, it’s not just you. The first step of prepping for meetings is to make sure there’s an actual meeting happening.
You may be all prepped and ready for your big meeting but that doesn’t mean everyone else is. The fact is, most people don’t take their calendar very seriously, and it’s up to you to make sure everyone you’re coming into contact with is still on task. Or at least it’s up your VA.
“Hey Godzilla, it’s Mothra (deep Godzilla reference here..) – I’m looking forward to meeting up at our favorite small coastal city to discuss it’s utter destruction.”
You may remember why you’re meeting or what you wanted to accomplish but again – the people you’re meeting with don’t always feel the same way. If you want your meetings to be more productive, always keep the outcomes framed ahead of time.
These are quick-hit, high-value reminders that save you lots of time and cost you very little.
We tend to think of our calendar appointments as just dates and times with an arbitrary subject attached to them. Yet if we put a bit more thought into them, we could actually use them to arm ourselves with all sorts of useful information that could make us look like absolute heroes in our meeting. Or, if not a total hero, at least someone who knows what’s going on!
“Hey there Spiderman, my name is Captain America. Really familiar with the work you did in Brooklyn with that whole Doctor Octopus incident.”
>>>Pro Tip: If you work with a virtual assistant, have them complete a dossier on whomever you are meeting, and have them send it to you prior to your meeting.
Make sure you know exactly who you’re meeting with—and why—by using your calendar to its fullest extent by adding in useful metadata.
Wil Schroter is the Founder + CEO @ Startups.com, a startup platform that includes Bizplan, Clarity, Fundable, Launchrock, and Zirtual. He started his first company at age 19 which grew to over $700 million in billings within 5 years (despite his involvement). After that he launched 8 more companies, the last 3 venture backed, to refine his learning of what not to do. He's a seasoned expert at starting companies and a total amateur at everything else.