Questions

Teamwork.com is great at managing individual steps of a project. But it doesn't give us a visual overview of all project’s status. We have a unique capacity measuring issue since we’re using 3 external vendors to fulfill the work - not individual creatives with billable hours (that we could solve with Harvest/Forecast app). Issues: 1. Visibility of project management capacity - need to see how many more projects we can manage. 2. No way to know "at a glance" which projects are paused, slowed down and when they’re projected to end because of it. 3. No way to know which have a hard deadline, and which are flexible. 4. No way to know how many projects go over the estimated timeline. (days over = lost opportunity to sell in new slots)

The calculation for capacity is based on two variables. Lost time and Standard Work. In my experience projects are created with fluff (Lost time) or with some type of buffer to meet the schedule. The fundamental reason why this happens is because people do not want to manage the project. Managing takes work and effort and this is why lost time is built in. This is incorrect. If you want to know capacity you have determine your standard work. No, I know you cannot possibly observe a 6 month project but you can observe a part of the project. For example, if you observe several days of standard work and you determine that you have 15% lost time and then you can apply that 15% to the entire project. You can then determine you capacity.


Answered 6 years ago

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